Conducting a Skills Scan for a Skills Bootcamp learning candidate
Jacob
Last Update a year ago
This article will guide you through the process of conducting a Skills Scan.
| Top Tip |
| We would highly recommend conducting a Skills Scan together with the learning candidate, rather than alone, so that you can ask them how they would score themselves against each of the competencies. You can discuss their score and agree the results, as well as add notes about the scores given. You may even want to include their employer in the discussion if appropriate. |
Step 1: Click Courses in the left-hand menu and locate the relevant course in the table.
Step 3: Click the Create Skills Scan button.
Step 4: Enter the agreed score (a number between 0 and 10) for each of the competencies based on the learning candidate's current level of ability in the Score (0-10) column.
See Note 1.
Note 1: At the top of this screen there are two tables (as highlighted in the screenshot below). The table on the left is an overview of the scoring for the Skills Scan and as you add your scores the values in this table will change. The table on the right gives further guidance on what each score equates to.
Step 5 (Optional): Next to each score, click the Notes field to add any supporting comments or relevant observations.
Once you have completed the scoring for all Knowledge, Skills and Behaviours, you can either:
- save the Skills Scan and come back to it at a later date. To do this, scroll to the bottom of the page and click the Save button - give the skills scan a name (in the Name field shown in the screenshot below), and click Save.
- if you are happy that the individual is a suitable candidate for the learning and would like to proceed - follow the steps outlined below:
Step 7: Complete the details on the Start Program pop-up (see table below for further guidance).
| Field | Type | Description |
| Learner | Mandatory, dropdown | Select whether you want to add a new learner (by selecting the 'Add Learner by Email Invite' option) or an existing learner from the list. |
| First Name | Mandatory, free text | Input the learner's first name. |
| Last Name | Mandatory, free text | Input the learner's last name. |
| Email Address | Mandatory, email address | Enter the email address details for the learner (this must be an active inbox so that the learner can receive a link to join the program). |
| Devolved Nation Learner | Non-mandatory, checkbox | Tick this box if the learner is located in a UK devolved nation (i.e. not England). |
| Employment Status | Mandatory, dropdown | Select the appropriate employment status for this learner. |
| Employment Type | Mandatory, dropdown | This field is only visible if Employment Status is Employed. Select the appropriate employment type for this learner. |
| Unemployment Type | Mandatory, dropdown | This field is only visible if Employment Status is Unemployed. Select the appropriate unemployment type for this learner. |
| Cohort | Mandatory, dropdown | Select the cohort this learner will be linked to. |
| Employer Organisation | Mandatory, dropdown | This field is only visible if Employment Status is Employed. Select the relevant employer from the available options. |
| Training Provider Supervisor | Mandatory, dropdown | Select the main Training Provider Supervisor user who will be linked to this learner. |
| Employer Supervisor | Non-mandatory, dropdown | This field is only visible if Employment Status is Employed. Select the main Employer Supervisor user who will be linked to this learner. |
| Applicable From Date | Mandatory, date picker | Enter the date that the selected employment status is applicable from (e.g. if the Employment Status is Employed, enter the start date of employment). |
| Hours Per Week | Mandatory, number field | This field is only visible if Employment Status is Employed. Input the number of hours per week this learner is employed for. |
| Direct from Education | Non-mandatory, checkbox | Tick this box if the learner was in full-time education or training prior to their enrolment with you. |
| Funding | Mandatory, dropdown | Select the appropriate funding status for this learner. Note: The Fully Funded option will be selected as a default. |
| Benefits | Mandatory, dropdown | If the learner is claiming any benefits, select the appropriate benefit from the list provided. |
| Leave (weeks, inc Bank Holidays) | Mandatory, prepopulated | This field is only visible if Employment Status is Employed. This is a prepopulated field with a value of 5.6. |
Step 8: Click the Save button to finalise.
Once you have clicked Save, the learner will be listed in the table on the Learners page, and you will be automatically redirected the Skills Scan for this learner's program.
Step 9: Scroll to the bottom of the Skills Scan screen and click Save - you will then be redirected to the learner's Progress tab.
The new learner will receive an email inviting them to log in to the platform - please allow up to 5 minutes for this to arrive. If the email doesn't arrive (and the learner has checked all junk / spam folders), you can request a password reset, by following the steps outlined here:
Note: You can also Start Program from a Skills Scan you have previously saved. To do this:
- Click Courses in the left-hand menu.
- Locate the relevant course and click Skills Scan in the Actions column.
- Find the saved Skills Scan and click the Edit icon in the Actions column, then scroll to the bottom of the screen and click Start Program.
Conclusion:
Now you have conducted an initial Skills Scan for a learner, this will be used as a benchmark for their first review to allow the measuring of learner progress over time.